A few days ago we had a call from a clerk; the hard disk in his computer had failed and he had lost everything!
This is not a rare occurance; computers die and hard disks fail all too often. The hardware might be covered by warranty but the contents are not.
You must have a backup regime in place. The cost in terms of time and hassle far outweighs the cost of putting a regime in place.
At the very least you should copy the files and information that you generate onto a second internal drive in your computer, a memory stick or an external USB drive regularly.
Most of the files you need to backup can be found in My Documents but if you have any bespoke software like accounts packages, allotment managers etc. these programs will store their information within their own environment which can be easily located. Outlook and Outlook Express on the other hand, bury their information in locations that are normally hidden so some skill and knowledge is required to find them.
However, the easiest approach is to purchase software to manage your backup for you.
Syncback, for example can be set to run automatically every time you close down your computer. It’s quick because it only saves files that have changed or newly created.
Backrex specialises in managing email and browsers.
External Hard Drive. Topping the PC Pro A List currently is the Iomega Professional
If you’re running an office with two or more computers use a Network Attached Storage (NAS) drive connected to your router/switcher. If you put Syncback into synchronise mode it will keep all computers identical unless you choose to specifically exclude certain files/folders.
Please don’t get caught out – backup today, restore tomorrow.